How to Fill Out a Business Deposit Slip

Here’s what you need to know about making a company bank deposit, how to fill out a business deposit slip, and how to avoid common mistakes. 

What Is a Business Deposit Slip?

Business deposit slips are used anytime you need to deposit cash or checks into a company bank account. The form serves as a record for the bank and your business. It outlines how much money you deposited and other key details, including which account you put the money into. 

Your slip must include essential information, such as the account number, itemized check details, and deposit amount. Company deposit slips are typically printed on specialized NCR paper. NCR stands for "no carbon required." This paper allows deposit information to appear on multiple layers of paper.

Steps to Fill Out a Business Deposit Slip

Here’s how to fill out a business account deposit slip in five easy steps: 

• Step 1:Gather everything necessary for the deposit, including cash, checks, and the slip itself
• Step 2: Write the current date at the top of the slip and include the account number where the funds will be deposited 
• Step 3:If you’re depositing both cash and checks, list them separately and itemize each check by listing the check numbers and corresponding amounts 
• Step 4: Add up the amounts for both cash and checks, and enter the total at the bottom of the slip
• Step 5: Review all the information to confirm it’s accurate, as any errors could delay the process

That’s all there is to it. The biggest thing to remember is you need to be diligent when reviewing key details, even after you’ve gotten comfortable filling out deposit slips. 

Printing Business Deposit Slips

Many businesses prefer to print their own deposit slips to make the process faster and more efficient. Printing a deposit slip using software like QuickBooks eliminates the risk of manual errors and ensures formatting consistency. You can also eliminate concerns about handwriting legibility. 

Tips for Avoiding Common Mistakes

Learning how to fill out a business deposit slip also means looking out for common errors. Some mistakes to be mindful of include:

• Miscalculating totals
• Entering the wrong account number
• Forgetting to itemize check details

To avoid these errors, always double-check everything. Even minor errors can delay the deposit process and hurt your company’s reputation with the financial institution. 

Incorporating your deposit slip creation into your accounting software can also make it easier to collect the correct information and to keep organized records for reference.

Why Proper Documentation Matters

Accurate banking records are essential for any business. Filling out slips correctly ensures your financial transactions are properly documented. The accounting department can use this information to perform audits, conduct reconciliations, and prevent discrepancies from hurting the company’s bottom line.

Purchase Deposit Slips From Check Depot

Purchase high-quality deposit slips and QuickBooks deposit slips from Check Depot to streamline your business accounting process. Our forms can be customized to feature your company’s name and logo. Order your slips today!